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Walla Walla Community College

Employee Frequently Asked Questions

How do I request time off?

Follow these steps to request time off  as an employee.

How do I change an existing time off request?

Cancel, edit and resubmit to update a previous request for the same date(s).

Where is my pay check stub?

See your pay history to access paycheck stubs. The earnings statement overview will help you to understand your paycheck stub.

How do I report my time?

You report labor hours on an electronic timesheet in ctcLink.

  • Hourly and student workers follow the the Punch Time directions.
  • Classified and overtime-eligible exempt employees follow the Elapsed Time directions

How do keep my personal information updated at the college?

Change your personal details  including address, email, preferred name, etc.

Note: Your college-assigned email (ending in @wwcc.edu) should be listed as preferred campus email for approval routing to work correctly.

How do I know if I have consented for electronic W-2 delivery or paper delivery?

You can view your W2 consent status  (for paper or electronic delivery) and view your W2 forms by following the linked directions.

Supervisor Frequently Asked Questions

How can I see the labor hours my employee entered or enter labor hours for an employee?

Review or enter employee time prior to approving pay. Employees have access to timesheet until midnight on the last day of the pay period.  It is important to review timesheets early enough that you have time to speak to your employee and the employee has time to make corrections.

How do I approve reported labor hours for payment?

Approve timesheets for payment. The best practice is to approve on a daily basis. If submitted time or leave is incorrect, please ask you employee to correct it.  Do not use the deny or rework functions. Employees have access to timesheets until the last day of the pay period.  Supervisors have until 10 AM the morning after the end of the pay period to approve hours for payment.

When do pay periods end?

  • The first pay period is the 1st to the 15th of the month.
  • The second pay period is the 16th to the last day of the month.

When do timesheets lock for entering labor hours?

  • Timesheet lock for employees at midnight on the last day of the pay period.
  • Approvals are never locked.

How does my employee request permission to work more than 40 hours this week?

Review and approve overtime requests to document that you give permission to an employee to work overtime.  Employee must also report labor hours and you must approve payment.  Requests to work overtime should be entered before the employee has exceeded 40 hours in a Sunday to Saturday work week.

Can another supervisor cover my time and leave approval duties while I’m off work?

Delegating supervisor tasks to another supervisor during a temporary absence (vacation, attending a multiple day conference, civil duty, etc.) is appropriate if that supervisor can verify the hours your employee(s) work.  Note: if you do not have a delegation tile and you are a supervisor, please submit a helpdesk ticket requesting the additional delegation security role.

IMPORTANT: You must have zero approvals in your queue before you delegate. Pending items do not transfer.  You will not be able to see your direct reports details, timesheets, or leave requests while they are delegated.  Always enter an end date.  Only delegate to individuals with access to Manager Self Service.  Note: ctcLink Business Analysts will not add Manager Self Service security roles to non-supervisors.

How do I assign a work schedule?

When assigning a work schedule for a new employee/changing a work schedule, for new hires use their hire date.  All other schedule changes should only be made using a Sunday date as this is the first day of the payroll week.  “Select Predefined Schedule” from the drop down.

My employee forgot to enter hours for a previous pay period.  How do I ensure they get paid?

If the pay period in question has not been closed, you may review or enter employee time. If more than 24 hours have passed since the end of the pay period, email [email protected] for a PDF timesheet.  Ask your employee to complete the PDF timesheet, review and sign to approve payment, then email it to the payroll department.