Payroll

Follow these steps to request time off  as an employee.

Cancel, edit and resubmit to update a previous request for the same date(s).

View your absence balances.

See your pay history to access paycheck stubs. The earnings statement overview will help you to understand your paycheck stub.

You report labor hours on an electronic timesheet in ctcLink.

• Hourly and student workers follow the the Punch Time directions.
• Classified and overtime-eligible exempt employees follow the Elapsed Time directions

Change your personal details  including address, email, preferred name, etc.

Note: Your college-assigned email (ending in @wwcc.edu) should be listed as preferred campus email for approval routing to work correctly.

Here’s how to change your W-4 withholding certificate

You can view your W2 consent status  (for paper or electronic delivery) and view your W2 forms by following the linked directions.

Here’s how to change or add a direct deposit account

The Office of Financial Management (OFM) posts payroll dates.  You can view 2024 dates here.

Here’s how to access the MSS homepage

Enter leave for an employee who you supervise. This guide also includes a section on how to request your own leave as an employee.

Review or enter employee time prior to approving pay. Employees have access to timesheet until midnight on the last day of the pay period.  It is important to review timesheets early enough that you have time to speak to your employee and the employee has time to make corrections.

Approve timesheets for payment. The best practice is to approve on a daily basis. If submitted time or leave is incorrect, please ask you employee to correct it.  Do not use the deny or rework functions. Employees have access to timesheets until the last day of the pay period.  Supervisors have until 10 AM the morning after the end of the pay period to approve hours for payment.

• The first pay period is the 1^st to the 15^th of the month.
• The second pay period is the 16^th to the last day of the month.

• Timesheet lock for employees at midnight on the last day of the pay period.
• Approvals are never locked.

Review and approve overtime requests to document that you give permission to an employee to work overtime.  Employee must also report labor hours and you must approve payment.  Requests to work overtime should be entered before the employee has exceeded 40 hours in a Sunday to Saturday work week.

Delegating supervisor tasks to another supervisor during a temporary absence (vacation, attending a multiple day conference, civil duty, etc.) is appropriate if that supervisor can verify the hours your employee(s) work.  Note: if you do not have a delegation tile and you are a supervisor, please submit a helpdesk ticket requesting the additional delegation security role.

IMPORTANT: You must have zero approvals in your queue before you delegate. Pending items do not transfer.  You will not be able to see your direct reports details, timesheets, or leave requests while they are delegated.  Always enter an end date.  Only delegate to individuals with access to Manager Self Service.  Note: ctcLink Business Analysts will not add Manager Self Service security roles to non-supervisors.

When assigning a work schedule for a new employee/changing a work schedule, for new hires use their hire date.  All other schedule changes should only be made using a Sunday date as this is the first day of the payroll week.  “Select Predefined Schedule” from the drop down.

If the pay period in question has not been closed, you may review or enter employee time. If more than 24 hours have passed since the end of the pay period, email [email protected] for a PDF timesheet.  Ask your employee to complete the PDF timesheet, review and sign to approve payment, then email it to the payroll department.