Walla Walla Community College Phase 1 Reentry Plan: COVID-19 Exposure Control and Workforce Training Restart Requirements

Essential instructional programs, approved by the Governor of the State of Washington, and complying with all points below have been authorized to resume only those instructional activities that do not require employees and students to be closer than six feet together. If a work or instructional activity requires employees or students to be closer than six feet, it is not considered low-risk and is not authorized. Adherence to the physical distancing requirement and the health and safety points below will be strictly enforced.

Walla Walla Community College (WWCC) moved all courses to remote learning under the Governor’s Stay Home, Stay Healthy order. On May 1st, the Governor issued additional guidance for a Higher Education & Critical Infrastructure Workforce Training Restart that allows WWCC to resume a limited number of approved instructional programs. WWCC’s Phase 1 Plan will be posted at each location where instructional activity occurs during this phase of the Governor’s plan for reopening Washington. Only those instructional programs that must meet in person, and that follow the provisions of this plan, will be allowed to continue. Failure to meet the requirements of this plan could result in sanctions, including work and instructional activities being shut down.

All WWCC approved programs will post at each building entrance written notice of the Phase 1 instructional activities occurring at that location. This notice will include a signed commitment to adhere to the requirements listed in this document.

COVID-19 Supervisor

  1. The President will designate a WWCC Head COVID-19 Supervisor who will monitor and enforce the WWCC Phase 1 Reentry Plan;

Program-Specific Covid-19 Supervisors (Program Supervisor) will be designated for each authorized program; additional Program Supervisors shall be appointed as necessary

  • Each Program Supervisor will monitor the health of students and employees and enforce these COVID-19 safety plans
  • Each Program-Specific Supervisor will be available at all times while their program is operating on campus
  • Program-Specific Supervisors shall direct concerns, needs, or questions to the Head COVID-19 Supervisor for resolution

 

COVID-19 Safety Training

  1. Students and employees will either complete an online safety training prior to the first day of work/instruction or will complete an in person safety training during the first day of work/class; the instructor/s will provide a weekly training update throughout the duration of the program instruction; on site employees will also receive a weekly training update throughout Phase 1
    • The training videos are specifically oriented to either students or employees
    • Social distancing and protective measures will be followed during all in person trainings
    • Program Supervisors will keep a log verifying the completion of all required trainings by students and employees
  2. Each student and employee will communicate their daily attendance and health status prior to the start of instruction or work taking place; the Program Supervisor will sign and document students on the “COVID-19 Daily Log” and employees through the electronic “COVID-19 Daily Log”
  3. A list of COVID-19 safety requirements will be posted in all locations where instruction or work will be conducted (https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/prevention-H.pdf

 

Social Distancing

  1. The Program Supervisor will ensure that all instructional and workspaces are set up to provide at least a six-foot distance between all students and instructors/employees
  2. Gatherings of any size will be monitored by the Program Supervisor so that social distancing protocols are continually enforced
  3. The Program Supervisor will identify and ensure that “Choke Points” and “High Risk Areas” will be cordoned off or monitored to maintain social distancing; only one person at a time will be allowed in these areas
  4. Individual worktables, workstations or equipment will be spaced at least six feet apart to minimize interactions; class sizes will be limited to ensure social distancing is maintained
  5. Only one class of students will be allowed in the instructional areas during designated class time, and a six-foot separation will be maintained at all times
  6. Approval for individual based learning/one-on-one classes must include an effective plan for an equivalent means of social distancing through elements such as physical barriers, ventilation, Personal Protective Equipment (PPE), and health monitoring 

 

Personal Protective Equipment (PPE) – Employer/Training Program Provided

  1. Each student and employee will be provided personal protective equipment (PPE) such as gloves, face coverings, protective eyewear as appropriate, or required, for the activity being performed
    • Each student or employee will be provided a reusable face covering at the time they enter a building if they have not brought one of their own
    • There is a one-time issue of a reusable face covering and students are expected to maintain the PPE they are issued; only if supplies are available, and the student comes unprepared, will another reusable face covering be issued
  2. The Program Supervisor will monitor to assure that face coverings are worn at all times by every registered student and authorized employee at the location in accordance with Washington Department of Health guidelines, or as required by Washington Department of Labor & Industries (L&I) safety rules
  3. All activities will be ended, and students and employees sent home if required PPE cannot be provided or is not being used

 

Sanitation and Cleanliness

  1. Soap and running water will be provided at all locations for frequent handwashing; signage will be posted with instructions on when and how to properly wash hands
  2. WWCC will provide alcohol-based hand sanitizers inside each instructional area for easy access and sanitizers will contain greater than 60% ethanol or 70% isopropanol; these are not a replacement for the soap and water requirements listed above
  3. All required hygienic practices as recommended by the U.S. Centers for Disease Control and Prevention (CDC) will be posted including:
  • Do not touch face with unwashed hands or with gloves
  • Wash hands often with soap and water for at least 20 seconds
  • Use hand sanitizer with at least 60% alcohol
  • Cleaning and disinfecting frequently touched objects and surfaces such as workstations, telephones, handrails, machines, shared tools, elevator control buttons, and doorknobs
  • Covering the mouth and nose when coughing or sneezing as well as other hygienic recommendations by the U.S. Centers for Disease Control and Prevention (CDC)
  • https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/prevention-H.pdf
  1. Disinfectants and sanitizers, with proper application tools and information on their proper usage, will always be available
  2. Students and employees will be trained, expectations given, and documentation kept, to ensure all high-touch surfaces (such as tables, door handles, etc.), including shared use tools/training equipment and a person’s workstation, will be cleaned, sanitized and disinfected according to CDC recommendations
    • Appropriate use of PPE will be monitored by the Program Supervisor at all times, including during clean-up activities
    • WWCC custodial staff will ensure each location is properly cleaned and disinfected prior to the start and at the end of each class period and during an employee’s workday
  3. Any person showing any signs of illness or expressing a concern about feeling ill will be sent home immediately and their station/area will be immediately and thoroughly disinfected

 

Student and Employee Health/Symptoms

  1. Students and employees will be advised to stay home or leave the location if they are feeling sick or have been in close contact with a confirmed, positive case, and will also be told to seek medical attention and inform the Program Supervisor if they develop any of the COVID-19 symptoms
  2. Student and employees must notify the Program Supervisor if they have a sick family member at home with Covid-19 and they must follow the isolation/quarantine requirements established by the Washington State Department of Health
  3. The Program-Specific Supervisor for an instructional area will use the “COVID-19 Daily Log” to log every student and employee present at the start of each class period and Program Supervisors of employees will use the electronic “Covid-19 Daily Log”  to log every employee present at the start of their workday; the screening process includes taking their temperature and asking them if they have respiratory problems, fever, cough, shortness of breath, fatigue, muscle aches, or new loss of taste or smell
  • No Touch–No Contact thermometers will be used
  • If a student’s or employee’s temperature reaches 100.4°F or higher they will be sent home
  • These screenings will take place prior to each class period or an employee’s workday
  • If a student or employee develops COVID-19 symptoms (respiratory problems, fever, cough, shortness of breath, fatigue, muscle aches, or new loss of taste or smell) during class or their shift they will be sent home immediately; the Program Supervisor will immediately relay this status to the WWCC Head COVID-19 Supervisor who will communicate with the administration and custodial staff as appropriate
  • If a student or employee develops COVID-19 symptoms (respiratory problems, fever, cough, shortness of breath, fatigue, muscle aches, or new loss of taste or smell) while away from campus they will be asked not to return until they have been evaluated by a health care provider; the Program Supervisor will immediately relay this status to the WWCC Head COVID-19 Supervisor; the Program Supervisor or Dean may use the “Email Response Template for Faculty/Program Supervisor” to respond to a student’s report
  • All persons will be provided the following contact number to notify if they test positive for COVID-19 to establish a contact trace: 509-524-2647 (Walla Walla Department of Health); 509-243-3344 (Asotin County Health Department)
  1. Failure of students/employees to comply with the WWCC Phase 1 Reentry Plan will result in students/employees being sent home
  2. If a student or employee feels unsafe to attend class or report to work, they will be allowed to remove themselves from the location
    • Students will be allowed to fulfill the course requirements at another time without detriment to their financial aid status or GPA
    • WWCC will follow the expanded family and medical leave requirements included in the Families First Coronavirus Response Act or allow the employee to use unemployment benefits, paid time off, or any other available form of paid leave available to the employee at the employee’s discretion
  3. If a student or employee is confirmed to have COVID-19, WWCC will inform students/employees of their possible exposure to COVID-19 on campus while maintaining confidentiality of the infected person as required by the Americans with Disabilities Act (ADA); WWCC will provide fellow students and employees with information about how to proceed based on WWCC’s Emergency Action Plan and the CDC Public Health Recommendations for Community-Related Exposure (https://www.cdc.gov/coronavirus/2019-ncov/downloads/sick-with-2019-nCoV-fact-sheet.pdf)

 

Location Visitors

  1. WWCC will not permit any visitors to instructional locations other than authorized employees (Program Supervisor/course instructor(s) for the specific class using the space, safety and security staff, custodial and maintenance staff, and technology services staff) and students registered in the class using the space; documentation of these persons will be kept on file for at least four weeks, including name, phone number, email address and all related COVID-19 information requirements
    • Deliveries of supplies, etc., will be received by the instructor(s) outside (exterior to the instruction locations) and relocated into the proper location by the instructor(s); documentation will include the name and phone number of both the delivery company and the driver which will be recorded and kept on file for at least four weeks
    • Architects, contractors, inspectors, etc requiring access to any campus facility will be screened and logged by a Program Supervisor using the same process outlined for students, including usage of the “COVID-19 Daily Log”; face coverings will be required; the name, email address and phone number of each visitor will be recorded and kept on file for at least four weeks