Conditions of Award
Your award may consist of federal and/or state financial aid. To receive ALL financial assistance offered, you must agree to and meet the following conditions:
1. You must be enrolled in an eligible degree or certificate program; registered and attending classes at Walla Walla Community College (WWCC) during each of the quarters for which you are scheduled to receive aid. Aid will only be paid for classes that go toward your intended program of study.
2. You must be making satisfactory academic progress in compliance with WWCC’s academic progress policy www.wwcc.edu/SAP.
3. You do not owe a repayment to any federal or state grant or scholarship nor are you in default on a state or federal loan.
4. You must contact the financial aid office at the Walla Walla campus prior to withdrawing from any of your credits at WWCC. If you do not attend or if you withdraw from your classes, you may owe a repayment of all or part of Federal and/or State financial aid funds received. Please review the Return of Title IV policy at www.wwcc.edu/r2t4.
5. There could be other circumstances that would require a repayment or reduction in your current award amounts.
6. Any additional award of financial assistance (such as scholarships, other agency assistance, etc.) which exceeds $200 that has not been included on any of your financial aid applications must be reported to the financial aid office at the time the additional award occurs. Failure to do so may cause you to be over-awarded where you may have to repay funds back to WWCC.
7. If you have been awarded a Federal Pell Grant, you will not engage in the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance during the period of enrollment covered by your Federal Pell Grant.
➢ The State of Washington may have offered you Washington State Aid (WA College Grant [formerly WA State Need Grant], College Bound, Passport etc.) to help support your educational expenses. Please visit https://readysetgrad.wa.gov/college/financial-aid-101 to receive more information about financial aid, scholarships, work study, and student loans. By accepting the Washington State financial aid, you agree to the 7 conditions listed above in addition to the conditions listed below (specific to only Washington State Aid). If you have questions or find that you cannot comply with these conditions, please contact WWCC’s financial aid office:
1. You must meet the requirements for WA state residency in accordance with RCW 28B.15.012.
2. You must be enrolled in an eligible program and you must not be pursuing a degree in theology.
3. If you hold a Bachelor’s degree or the foreign equivalent, you are not eligible to receive state grant funds.
4. If you do not attend or if you withdraw from your classes, you may owe a repayment of all or part of any state funds you have received.
5. You must maintain the academic progress standards established by your institution in order to receive additional state aid.
6. The offer of this financial assistance is subject to, and conditioned upon, the availability of funds. Washington Student Achievement Council (WSAC) and WWCC reserve the right to withdraw, reduce, or modify the awards due to funding limitations or due to changes in circumstances which affect your eligibility for the program(s).
7. NEW- If I fail to cash my check containing state funds or pickup any remaining funds by the close of the academic year, the funds shall be returned to the program at WSAC and treated as funds declined by me.
** The state of Washington is offering you financial assistance to help support your educational expenses. Please visit http://www.opportunitypathways.wa.gov to receive more information about financial aid, scholarships, work study, and student loans. **
➢ If you have been awarded a Federal Work Study or State Work Study job, it means that you are eligible to earn up to that award amount offered. It does not guarantee you a job. You must contact the Financial Aid Office and /or the WorkSource office for employment opportunities. Federal Work Study or State Work Study employment is subject to cancellation or reduction in hours due to lack of state, federal or college matching funds.
➢ If you are borrowing a Direct Loan please note: If you are a first-time borrower, we are required to hold your loan funds for 30 days at which time we will conduct grade/attendance verification. If you are not passing/attending your classes, your loans cannot be disbursed and will be cancelled. Beginning Fall of 2013, Subsidized Direct Loan amounts are limited based on your program of study and your percentage of completion within that program. More details are provided in the loan entrance counseling on www.studentloans.gov. If you have completed this counseling prior to Fall of 2013 it is advisable to go to this website to get the most current information regarding your loan eligibility.
The financial aid award offered is for the 2021-2022 school year only. Renewal of aid in subsequent years is based on eligibility by completing a new Free Application for Federal Student Aid (FAFSA). New applications for 2022-2023 school year will be available beginning October 1, 2021 at www.fafsa.ed.gov.
The current financial aid award offered is for the 2021-2022 school year only. Renewal of aid in subsequent years is based on eligibility by completing a new Free Application for Federal Student Aid (FAFSA). New applications for 2021-2022 school year are now available at www.fafsa.gov.
Federal Return of Title IV Funds Policy (R2T4)
1. If a student withdraws from Walla Walla Community College (WWCC), either officially or unofficially, the school, the student, or both may be required to return some of all of the federal and state funds awarded to the student for that period of enrollment.
» Official Withdrawal – When a student contacts the Office of Admissions at WWCC and requests to withdraw from all of their classes in any given quarter of attendance. This request must be in person or via email. A student cannot completely withdraw online. It is the student’s responsibility to withdraw themselves from their classes, NOT their advisors nor instructors.
» Unofficial Withdrawal – When the student ceased attending classes and did not begin the official withdrawal process or provide notification of their intent to withdraw to the Office of Admissions. The date that WWCC determined that the student withdrew would be the date the school became aware that the student ceased attendance. In most unofficial withdrawal cases, student’s will receive all F’s at the end of the quarter and the last date of attendance will be the date the instructor will provide to the Registrar’s office. If an instructor does not enter a date or there are conflicting dates, the financial aid office will contact instructors to determine the last date of attendance from each instructor and will use the latest date provided as the last date for R2T4 purposes. For online classes the last date of attendance would be determined by the student’s last login date.
» Leave of Absence – WWCC does not offer students leaves of absences. If a student needs to miss their class(es) for an extended period of time they are encouraged to either take an Incomplete grade or withdraw for the quarter. If the student chooses to take an Incomplete grade, they will need to sign a contract for completion with their instructor(s), failure to complete the contract will result in the student receiving an F in that class. If the student chooses to withdraw or the student does not complete the class, they would go through the withdrawal process and could be subject to the return of Title IV aid that is laid out in this policy.
2. If a recipient of Title IV funds withdraws from a school after beginning attendance, the amount of Title IV funds earned by the student must be determined. If the amount disbursed to the student is greater than the amount the student earned, unearned funds must be returned. If the amount disbursed to the student is less that the amount the student earned, and for which the student is otherwise eligible, they are eligible to receive a Post-withdrawal disbursement of the aid that was not received. Post withdrawal disbursements must be made to the student within 30 days of the determination.
3. Up through the 60% point in each payment period or period of enrollment, a pro rate schedule is used to determine how much federal funds the student has earned at the time of withdrawal. After the 60% point in the payment period or period of enrollment, a student has earned 100% of the federal funds and no return is required. Returns must be made no later than 45 days after the date of the withdrawal determination.
4. WWCC is required to complete a federal calculation to determine if an adjustment should be made to the student’s Title IV aid. Federal calculations assume that a student earns federal financial aid awards directly in proportion to the number of days of the term the student attends. The portion of federal grants and loans a student is entitled to receive is calculated on a percentage basis by comparing the total number of days in the term to the number of days completed before the student withdrew. Once the percentage is found it is applied to the amount of federal aid the student received in conjunction to the charges the student incurred during that quarter. WWCC utilizes the Return of Title IV Funds on the Web tool on FAA Access to COD Online to determine the amount of money that will need to be returned. A copy of this worksheet calculation is kept in the student’s file and with our Business Office (only if money is owed).
Priority of financial aid fund reimbursement for Return of Title IV Funds is as follows:
1. Direct Unsubsidized Stafford Loans
2. Direct Subsidized Stafford Loans
3. Direct PLUS Loans
4. Federal Pell Grants
5. Federal Supplemental Educational Opportunity Grant (SEOG)
Washington State funds are calculated using Grant Repayment Policy requirements as set forth by the Washington Student Achievement Council (WSAC). If a student’s last date of attendance can be verified and is prior to or at 50% of the term, the state grant repayment will be based on the percent of the term not completed. If the last date of attendance occurs after 50% of the term has been completed, the state grant award is considered 100% earned and no state grant repayment will be due. WWCC utilized the Grant repayment calculator on the WSAC portal website to determine the amount of money to return to each program.