The Incident Management Team along with the support of the Executive Leadership Team for WWCC have established the following plan for the continuity of operations for staff during the Coronavirus Disease (COVID-19) outbreak.  This plan follows CDC recommendations and the Governor’s mandate to Stay Home, Stay Healthy while continuing normal campus operations to the level possible.

 

Campus Operations

We are open for business; but it’s not business as usual.

The core functions of the campus will remain open in an online capacity during our regular business schedule.  This includes but is not limited to Business Services, OAR, IT, Financial Aid, the Library, Advising & Counseling, Facilities, Administration, and department/division offices.  You can expect that students will be reaching out to departments to attend to their scheduling, financial, or instructional support needs.

All classes are canceled for the first three days of Spring Quarter to allow faculty time to make this pivot to online delivery.  Instruction in an online capacity will begin April 6th – this is the first day for students for Spring Quarter. Some Workforce and science classes requiring hands-on activities to meet course requirements may remain face-to-face beginning April 7th if the Stay Home, Stay Healthy directive is lifted, but instructors will enforce social distancing requirements as outlined by the CDC.

When you are allowed back on campus after the directive is lifted, we ask that you continue to:

  • Restrict your movement around campus.
  • Practice social distancing.
  • Cancel your travel plans.
  • Wash your hands often with soap and water.
  • Use hand sanitizer that contains at least 60% alcohol.
  • Avoid touching your eyes, nose, and mouth with unwashed hands.
  • Stay home if you are sick.
  • Cover your mouth and nose with a tissue when you cough or sneeze or use the inside of your elbow.  Throw used tissues in the trash.  Immediately wash your hands with soap and water for at least 20 seconds.  If soap and water are not readily available, clean your hands with a hand sanitizer that contains at least 60% alcohol.

Remote Working/Alternative Scheduling

It is important to remember that the College remains open but in an online capacity. Services must remain available to students and staff, but employee functions will be done through remote working,  Supervisors are encouraged to think creatively about remote work options and extend the opportunity to as many employees as possible.  Human Resources has identified online training opportunities that employees can complete which are available and linked from this page. Supervisors are encouraged to consider asking staff to document work processes in the form of desk manuals or process mapping.

Please refer to the Remote Work Individual Work Plan, and Remote Work Log, as helpful tools to assist you with your planning process.

In the event that remote working is not possible, employees staying home will be required to use their own paid leave time to cover their absences pending clarification of the federal Families First Coronavirus Response Act.

 

Voice Mail Messaging

WWCC wants to ensure people contacting the College are being given consistent and accurate information. As part of that effort, we strongly encourage you to craft your WWCC voice mail message along the following lines if you are working remotely:

  • Your WWCC PhoneThis is               (name) in _____ (dept.) at WWCC.  Due to the coronavirus, I am working remotely.  I check my voicemail frequently, so please leave a detailed message along with your contact information and I will respond.  Thank you for calling.
  • WWCC Department PhoneYou have reached the WWCC _____ (dept). Due to the coronavirus, we are operating with limited staff. Please leave a detailed message and we will respond as soon as we are able.  Please also check our website at wwcc.edu for additional information.  Thank you for calling.

Directions for recording voice mail messages, remotely checking voice mail, remotely recording and/or changing your voice mail message, can be found here.

OneDrive and MS Teams

To support easy communication and file sharing with distributed departments and remote working, employees will need to save files to their cloud storage OneDrive.  OneDrive is like an employees’ network U:// drive, but it is accessible via the Internet from anywhere. In addition, the IT department has created a MS Team account for each department.  Teams allows for shared access to files saved to the Team site.  It also is cloud-based and accessible from anywhere.  Employees should login to Teams at the start of each work day to allow for quick and easy contact with their team members via its Chat feature.

Employees must follow these directions to set up their OneDrive and MS Team account prior to any remote working begins.

More Information and Support can be found at the Microsoft support pages linked below:

OneDrive

MS Teams

Other self help and supported help is available on our Faculty/Staff Remote Support page.

Professional Development and Training Opportunities

We value the growth of both our students and staff. We believe that our own engagement in the learning process enhances our ability to enrich our personal lives, careers, and work in the global community.  You can find Professional Development and Training Opportunities listed here.